Now announcing SecureAI.

SecureAI

The AI governance and protection platform for education

See Everything. Protect Your Schools. Prove It All.

  • See every app, extension, and AI tool that reaches your students and staff.
  • See how each one is actually used.
  • Govern and protect in step with your state law and board policy.
  • Live in minutes through Google Workspace Admin or Microsoft Intune.
  • Browser-only coverage needs nothing installed. An optional lightweight sensor adds full control on Windows and Mac devices.
  • The moment you’re live, you see every AI conversation, whether it’s on a school or personal account, turn and token counts, all web activity, and threats blocked, in real time.
itopia Building secure cloud platforms since 2013

Supporting 7 of the top 50 largest school systems in the US. Nearly 2M students on itopia CloudApps.

2X Partner of the Year
Google Cloud

A typical district, the first time it looks

You Approved 8 AI Tools. Your Schools Are Using 16.

(distinct tools, not sessions)

8
Tools you approved
The list confirmed during setup
16
Tools your schools use
Observed across every browser and device
8
With no agreement on file
In use without a DPA
Same 16 Tools, Counted by Use(unapproved tools already outpace approved ones in actual use) Sessions, first 30 days
3,050 approved sessions 4,230 unapproved sessions

You don’t have these three numbers for your district yet. itopia gives you a plan to get them.

itopia’s SecureAI Is the Solution

Deploy. Analyze. Protect.

Three steps, in the order districts actually take them. Nothing is blocked until you decide it should be.

  1. STEP 01

    Deploy

    Push the extension to every browser through Google Workspace Admin or Microsoft Intune. Add the optional sensor for device-level control on Windows and Mac.

    Minutes How deployment works →
  2. STEP 02

    Analyze

    The moment you deploy, the lights are on: watch every conversation, account type, turn and token count, web activity, and threat as it happens.

    Same day What you’ll see →
  3. STEP 03

    Protect

    When you’ve seen enough, turn on controls by class, grade band, or policy. Then prove to your board that every rule held.

    Whenever you’re ready How protection works →

Step 01 · Deploy

Deploy in Minutes. Nobody Notices.

Push itopia out through the admin tools your IT team already uses. No new console for teachers, nothing changes in the classroom, and the device sensor is optional.

Push It Out in Minutes

Deploy through Google Workspace Admin or Microsoft Intune to every browser and device in one pass.

Agentless, or Not. Your Call.

Browser extension needs nothing installed. Add the sensor only where you want full device-level control on Windows and Mac.

Removes as Cleanly as It Installs

Pull it back through the same admin console you deployed it from.

Runs on
  • Chromebook
  • Windows
  • Mac
  • All major browsers
Deploys with
  • Google Workspace Admin
  • Microsoft Intune
  • Clever rostering
Hosting
  • Hosted by itopia
  • Your Azure or Fabric
  • Streamed to your SIEM

Step 02 · Analyze

Your First Report Answers Three Questions You Can’t Answer Today.

Live the moment you deploy, and watch it build from here.

Age suitability
6 tools

Age-restricted tools in middle school

622 students in grades 6–8 used tools whose terms require age 13+ or 18+.

  • Character.AI
  • Snapchat My AI
  • Gauth / Gauthmath
Student safety
27 flags

Interactions flagged for safety review

19 originated at two middle schools inside a nine-day window.

  • Character.AI
  • ChatGPT
Data protection
46 events

Student PII sent to unapproved tools

Names, dates of birth, IEP language, and one gradebook export were masked at capture.

  • Grammarly
  • Gauth / Gauthmath
  • Otter.ai
  • DeepSeek

Student PII is masked at capture. itopia shows you that it happened without storing what was typed.

Every Tool. Every Model Behind It. Every Account It Runs On.

Usage counts tell you something happened. itopia tells you ChatGPT is your most used tool, that it isn’t approved, which models students actually reached, and that one of those sessions ran on a personal account.

Restricted AI in your district? You banned it. Now you can see whether it’s gone.

Top tools
Highest activity during the reporting window
  • ChatGPT · unapproved4,812 users
  • Google Gemini3,905 users
  • Magic School AI1,142 users
  • Character.AI · unapproved986 users
  • QuillBot · unapproved874 users
  • Canva Magic Studio803 users
  • Grammarly761 users
  • Perplexity · unapproved612 users

Your most used tool isn’t on your approved list. Four of the top eight aren’t either, and this is the view that puts them in front of you before your board asks.

AI toolCategoryUsers ↓AI accountsModel(s)StatusActions
chatgpt.com
ChatA.I. & M.L.Search Engines
13
12 corp · 1 personal
gpt-5-6autogpt-5-6-minigpt-6
 Unreviewed
gemini.google.com
ChatA.I. & M.L.
3
3 corp · 0 personal
3.6 Flash3.6 ThinkingFlash
 Unreviewed

Approval usually stops at the brand name. This goes a level deeper: the exact models students reached, and the one ChatGPT user who signed in with a personal account, outside your district’s agreement.

What One Tuesday Looks Like Across Your District.

Every AI conversation, every minute of screen time, every threat stopped at the browser, by grade band and by school. Refreshes every 30 minutes.

Screentime · today
avg / student
4h 07m
  • Elementary2h 22m · 71% instr.
  • Middle3h 58m · 58% instr.
  • High5h 16m · 46% instr.
InstructionalOther

High schoolers logged 5h 16m of screen time today. More than half of it wasn’t instruction.

When a grade band starts drifting week over week, itopia flags it so you see it before a parent or board member does.

21,480
Users active in SecureAI today
4h 07m
Avg screentime per user today
6,215
AI conversations today
143
Threats blocked today
412
Tools used today

6,215 AI conversations before dinner. Did you know that number yesterday?

Your whole district’s day in one row, ready when the superintendent calls.

Ask Iris, the itopia Agent. Get the Answer on the Record.

Get plain-language answers about your district’s AI and app usage in seconds, drawn only from your own data and covered by your agreement. When the superintendent asks a question, you have the answer before the call ends.

Which AI tools did staff use this week that aren’t on our approved list?
Eleven. The three with the most users are a writing assistant extension (84 staff), a presentation generator (41), and a transcription tool used during IEP meetings (19). The transcription tool sends audio to a vendor with no DPA on file.
Illustrative. Counts and tool names come from your district’s own telemetry.

Ready to get your district’s questions answered?

Step 03 · Protect

When You’ve Seen Enough, Deploying a Rule Takes Seconds.

Name it after the class, the grade, or the policy. Pick what it restricts, where, and for whom. Create and deploy. The AI a sixth grader gets in math is not the AI a junior gets in AP Lit, and that is now a setting, not a project.

Data Controls / New rule
6th Grade AI for Math
  1. Details
    Name & description
  2. What
    Restrictions
  3. Where
    Sites & categories
What does this rule do?
Pick one or more restrictions to apply. Multiple can stack—they all enforce when the rule’s scope matches.
Copy / paste
Block the action client-side. Does not apply to Google Workspace documents.
Block copy
Block paste

Or Start from a Ready-Made Rule

Templates cover the AI policies school boards adopt most often. Pick one, choose which schools or grades it applies to, and turn it on.

Block Pasting into AI Tools

Students and staff can’t paste copied text into ChatGPT, Claude, Gemini, Perplexity, or Copilot.

Why it matters: Gradebooks, IEP notes, and other sensitive text can’t be dropped into an AI chat.

Hide Student Personal Information

Student names, dates of birth, and other personal details are automatically hidden before they appear in an AI tool.

Why it matters: Students can still use AI without exposing who they are.

Block Uploads by Default

File uploads to AI tools are blocked unless you’ve approved that tool.

Why it matters: Documents with student data can’t leave the district by accident.

Protect · Prove

Prove It All.

We’re not here to take a position. We’re here to prove the position you take.

Embracing AI? Show your board which tools are approved, who uses them, and that the ones you didn’t approve are governed too.
Restricting AI? Enforce it by grade band and prove it held. You banned it. Is it gone? Now you can answer.

Every report maps your district’s real AI usage to three levels of expectation, so the answer is ready before the question is asked.

What the state requires Student data privacy and AI guidance, lined up against observed usage.
What the board adopted Acceptable use and AI policy, with evidence of where usage drifts.
What the community expects A plain-language record parents can read, with no student conversation exposed.

See It Live to Find Out What’s Really Happening in Your District.

In 30 minutes, we’ll look at your environment together and show you the tools, the usage, and the gaps you can’t see today. You leave with a plan.